The Annual General Meeting of Shareholders of Huhtamäki Oyj in 2024

Welcome to the Annual General Meeting of Shareholders of Huhtamäki Oyj. The meeting will be held on Thursday, April 25, 2024, at 11:00 a.m. (EEST) at Scandic Marina Congress Center, Katajanokanlaituri 6, 00160 Helsinki, Finland. Reception of shareholders who have registered for the meeting and distribution of voting tickets will commence at 10:00 a.m. (EEST). 

Shareholders may follow the Annual General Meeting via a webcast. The webcast is available for those shareholders who have registered for the webcast and are also registered in the Company's shareholders’ register maintained by Euroclear Finland Ltd on the record date of the Annual General Meeting, April 15, 2024. It is not possible to present questions, make proposals or vote via the webcast, and following the meeting via the webcast is not considered participation in the Annual General Meeting or exercise of shareholder rights.

Notice to the Annual General Meeting


Register to the General Meeting

Each shareholder who is registered on the record date of the Annual General Meeting, April 15, 2024 in the shareholders' register of the Company maintained by Euroclear Finland Ltd is entitled to participate in the Annual General Meeting. Shareholders whose shares are registered on their personal Finnish book-entry account or equity savings account are registered in the shareholders' register of the Company.

Registration on the Annual General Meeting ended on April 19, 2024 at 4:00 p.m. (EEST).

Shareholders or their authorized representatives or proxy representatives shall, if required, be able to prove their identity and/or right of representation at the meeting venue.

Privacy notice.


Webcast

Shareholders may follow the Annual General Meeting via a webcast. The webcast is available for those shareholders who have registered for the webcast and are also registered in the Company's shareholders’ register maintained by Euroclear Finland Ltd on the record date of the Annual General Meeting, April 15, 2024.

It is not possible to present questions, make proposals or vote via the webcast, and following the meeting via the webcast is not considered participation in the Annual General Meeting or exercise of shareholder rights.

Registration to the webcast ended on April 19, 2024 at 4.00 p.m. (EEST). 

The video connection link and password to follow the meeting via the live webcast will be sent by email and/or text message to the email address and/or mobile phone number provided in connection with the registration on the day before the meeting.

 

Proxy representatives and powers of attorney

Shareholders may participate in the Annual General Meeting and exercise their rights at the Annual General Meeting by way of proxy representation.

Proxy representatives shall produce a dated proxy document or otherwise in a reliable manner demonstrate their right to represent the shareholder at the Annual General Meeting.

If a shareholder participates in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares in different securities accounts, the shares in respect of which each proxy representative represents the shareholder shall be identified in connection with the registration for the Annual General Meeting.

Possible proxy documents are requested to be delivered primarily in connection with the electronic registration as attachments or alternatively by email to agm@innovatics.fi or as originals by regular mail to Innovatics Oy, AGM/Huhtamäki Oyj, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland before the end of the registration period, by which time the proxy documents must be received. In addition to delivering proxy documents, shareholders or their proxy representatives must also register for the Annual General Meeting as instructed in this notice.

Holders of nominee-registered shares

Holders of nominee-registered shares have the right to participate in the Annual General Meeting by virtue of such shares based on which they, on the record date of the Annual General Meeting, April 15, 2024, would be entitled to be registered in the shareholders’ register of the Company maintained by Euroclear Finland Ltd. The right to participate in the Annual General Meeting requires, in addition, that the shareholder on the basis of such shares has been temporarily registered in the shareholders’ register of the Company maintained by Euroclear Finland Ltd by April 22, 2024 at 10:00 a.m. (EEST) at the latest. As regards nominee-registered shares, this constitutes due registration for the Annual General Meeting.

Holders of nominee-registered shares are advised to request without delay the necessary instructions from their custodian regarding the temporary registration in the shareholders’ register of the Company, the issuing of proxy authorization documents and voting instructions, as well as registration for the Annual General Meeting. The account manager of the custodian shall temporarily register a holder of nominee-registered shares who wants to participate in the Annual General Meeting into the shareholders’ register of the Company at the latest by the time stated above.

Practical information

Venue and date: The Annual General Meeting of Shareholders of Huhtamäki Oyj will be held on Thursday, April 25, 2024, at 11:00 a.m. (EEST) at Scandic Marina Congress Center, Katajanokanlaituri 6, 00160 Helsinki, Finland. Reception of shareholders who have registered for the meeting and distribution of voting tickets will commence at 10:00 a.m. (EEST). Coffee will be served after the meeting.

Language of the meeting and interpretation: The meeting language is Finnish. Simultaneous translation will be available at the meeting venue into English and, when relevant, Finnish.

Parking: No free parking has been arranged at the meeting venue.

 

Materials

The proposals for the decisions on the matters on the agenda of the meeting, the entire notice of the meeting, the Remuneration Report as well as the Annual Report including the Director’s Report and the Auditor’s Report 2023 can be found from the links below:

 

Important dates 

  • March 7: Deadline for shareholders to place items on the agenda of the general meeting
  • March 26:
    • Publication of the Notice to the Annual General Meeting
    • Registration for the meeting begins
    • Registration for the webcast begins
  • April 15: Record date of the meeting
  • April 19:
    • Registration for the meeting ends (Finnish shareholders)
    • Registration for the webcast ends
  • April 25: Annual General Meeting of Shareholders
  • April 29: Record date for the first dividend instalment
  • May 7: Payment date for the first dividend instalment
  • May 9: Minutes of the meeting available on this website
  • October 1: Record date for the second dividend instalment
  • October 8: Payment date for the second dividend instalment