Annual General Meeting 2020

The Annual General Meeting of Shareholders of Huhtamäki Oyj will be held on Wednesday, April 29, 2020 at 11.00 (EET).

Due to the coronavirus pandemic, all shareholders are urged to avoid attending the General Meeting at the meeting venue (Messukeskus Helsinki, Expo and Convention Centre, Messuaukio 1, 00520 Helsinki, Finland).

To ensure the safety and well-being of Huhtamaki’s shareholders, personnel and other stakeholders, it is recommended for all shareholders to follow the General Meeting through a live webcast and exercise their voting rights in advance or alternatively by proxy representation (detailed instructions on this page). No coffee or refreshments will be served in connection with the meeting and no product giveaways will be shared. The participation of the members of the Board of Directors and Global Executive Team to the General Meeting is limited to the minimum.

Each shareholder, who is registered on April 17, 2020 in the shareholder’s register of the Company held by Euroclear Finland Ltd., has the right to exercise his/her voting rights in advance or by proxy representation or participate in the General Meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered on the shareholders’ register of the Company.

A shareholder, who is registered in the shareholders’ register of the Company and who wants to exercise their voting rights in advance or by proxy representation, or to participate in the General Meeting, shall register for the meeting no later than April 24, 2020 at 16.00 (EET) by giving prior notice of participation to the Company. The notice has to be received by the Company before the end of the registration period. Such notice can be given:

  1. through the electronic registration form,
  2. by telephone +358 20 770 6879 on weekdays between 9.00 and 16.00 (EET).

In connection with the registration, a shareholder shall notify his/her name, personal identification number/business identity code, address, telephone number and the name of a possible assistant or proxy representative and, if the proxy representative is not arranged by the Company, the personal identification number of such proxy representative.  When voting through the advance voting service, also the book-entry account number of the shareholder is needed.

The personal data is used only in connection with the General Meeting and with the processing of related registrations. Read more on how Huhtamaki processes personal data from the Privacy notice.

The shareholder, his/her authorized representative or proxy representative shall, where necessary, be able to prove his/her identity and/or right of representation.

Notice to the General Meeting

Register to the General Meeting and vote in advance

Each shareholder, who is registered on April 17, 2020 in the shareholders’ register of the Company has the right to exercise his/her voting rights in advance or by proxy representation or participate in the General Meeting. Please register to the General Meeting no later than April 24, 2020 at 16.00 (EET).

A shareholder, who has a Finnish book-entry account, may in connection with the registration vote on items on the agenda of the General Meeting until April 24, 2020 at 16.00 (EET) without attending the meeting at the meeting venue.

Proxy representatives and documents

A shareholder may participate in the General Meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative of a shareholder shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the General Meeting.

Due to the coronavirus pandemic, all shareholders are urged to avoid attending the General Meeting at the meeting venue. For this reason, the Company recommends that shareholders would either use the advance voting service or choose to authorize the Company’s Group General Counsel Sami Pauni, with the power of substitution, to act as their proxy representative. A template power of attorney for this purpose is available below:

Power of Attorney

Possible proxy documents are requested to be delivered before the end of the registration period:

(a) by post to Huhtamäki Oyj, Annual General Meeting, Revontulenkuja 1, 02100 Espoo, Finland; or

(b) by email to agm@huhtamaki.com.

 

Following the General Meeting via a webcast

A shareholder, who is registered on April 17, 2020 in the shareholders' register of the Company held by Euroclear Finland Ltd., may follow the General Meeting via a video link (webcast) without participating in the meeting. A shareholder following the General Meeting via a webcast can see and hear the meeting presentations but is not able to request information, ask questions or vote during the meeting. The shareholder's shares are not considered to have attended the meeting. It is recommended for all shareholders to exercise their voting rights in advance or alternatively by proxy representation in addition to following the General Meeting via the webcast.

A shareholder who wishes to follow the webcast shall register for the webcast no later than April 29, 2020 at 11.00 (EET) through the registration link below. The identity of the shareholder registering for the webcast is authenticated by online bank user identifiers or by mobile certificate.

Registration for the webcast

Holders of nominee registered shares

Instructions for holders of nominee registered shares can be found here.

Materials

The proposals for the decisions on the matters on the agenda of the meeting, the entire notice of the meeting as well as the Annual Report including the Director’s Report and the Auditor’s Report 2019 can be found from the links below.

Important dates

Registration for the meeting and advance voting begin

Record date of the meeting

Registration for the meeting and advance voting end

Annual General Meeting of Shareholders

Minutes of the meeting available