Annual General Meeting 2021

The Annual General Meeting of Shareholders of Huhtamäki Oyj will be held on Thursday, April 22, 2021.

The Board of Directors of the Company has decided that, due to the COVID-19 pandemic and uncertainty on the ability to arrange a physical Annual General Meeting, the Annual General Meeting will be held under exceptional meeting procedures, based on the Finnish temporary legislative act (677/2020).

The Annual General Meeting will be held without shareholders' and their proxy representatives' presence at the meeting venue to ensure the safety and well-being of shareholders, personnel and other stakeholders. Shareholders of the Company and their proxy representatives may participate in the meeting and exercise shareholder rights only through voting in advance as well as by making counterproposals and presenting questions in advance.

Each shareholder who is registered on April 12, 2021 in the shareholders' register of the Company kept by Euroclear Finland Ltd is entitled to participate in the Annual General Meeting. 

Registration and advance voting to the Annual General Meeting ended on April 15, 2021 at 4:00 p.m. (EEST).

Notice to the Annual General Meeting

Privacy notice

 

Recorded presentation

Shareholders, who are registered on April 12, 2021 in the shareholders' register of the Company kept by Euroclear Finland Ltd, are invited to follow a recorded presentation after the Annual General Meeting starting at 2.00 p.m. (EEST). During which, the Chairman of the Board of Directors and the President and CEO will cover Huhtamaki’s 2020 key initiatives and results.

Registration for the presentation ended on April 15, 2021 at 4:00 p.m. (EEST).

The presentation is not regarded as a part of the Annual General Meeting. It will not be possible to ask questions, nor will there be any voting during the presentation. As stated above, shareholders of the Company and their proxy representatives may participate in the Annual General Meeting and exercise shareholder rights only through voting in advance as well as by making counterproposals and presenting questions in advance. Registration to the presentation does not require participation in the Annual General Meeting.

Questions and counterproposals

Shareholders who hold at least one hundredth of all the shares in the Company have a right to make a counterproposal concerning the items on the agenda of the Annual General Meeting to be placed for a vote. Such counterproposals are required to be sent to the Company by email to agm@huhtamaki.com no later than by March 26, 2021 at 4.00 p.m. (EET). With regards to making a counterproposal, shareholders are required to provide adequate evidence of shareholding. The counterproposal will be placed for a vote subject to the shareholders who made the proposal having the right to participate in the Annual General Meeting and that the shareholders hold at least one hundredth of all shares in the Company on the record date of the Annual General Meeting. Should the counterproposal not be placed for a vote at the Annual General Meeting, advance votes in favor of the proposal will not be taken into account. The Company will publish possible counterproposals to be put to a vote on this website by no later than March 29, 2021.

The Company did not receive counterproposals from shareholders.

A shareholder has the right to ask questions referred to in Chapter 5, Section 25 of the Finnish Companies Act with respect to the matters to be considered at the Annual General Meeting. Such questions must be sent by email to agm@huhtamaki.com no later than April 8, 2021 at 4.00 p.m. (EEST). Such questions from shareholders, the Company's management's answers to them, and any counterproposals that have not been placed for a vote are available on this website on April 13, 2021 at the latest. In connection with asking questions and making counterproposals, shareholders are required to provide adequate evidence of shareholding.

Questions and answers relating to the Annual General Meeting

Holders of nominee registered shares

Registration instructions and deadlines for the nominee-registered shareholders can be found at the notice to the Annual General Meeting.

Materials

The proposals for the decisions on the matters on the agenda of the meeting, the entire notice of the meeting as well as the Annual Report including the Director’s Report and the Auditor’s Report 2020 can be found from the links below:

Important dates

4.3.

Deadline for shareholders’ to place items on the agenda of the general meeting

22.3.

Publication of the Notice to the Annual General Meeting

26.3.

Deadline for shareholders’ counterproposals

29.3.

 

 

Registration for the meeting and advance voting period begins

Possible counterproposals published

Registration for the recorded presentation begins

8.4.

Deadline for shareholders’ questions

12.4.

Record date of the meeting

13.4.

Responses to shareholders’ questions published

15.4.

 

Registration for the meeting and advance voting period ends (Finnish shareholders)

Registration for the recorded presentation ends

22.4.

Annual General Meeting of Shareholders

26.4.

Record date for the first dividend instalment

3.5.

Payment date for the first dividend instalment

6.5.

Minutes of the meeting available

1.10.

Record date for the second dividend instalment

8.10.

Payment date for the second dividend instalment